Plugin Interface

The WooCommerce Zapier user interface is completely redesigned in version 2.

If you are upgrading from a previous 1.x version, please go to the Plugin Interface Changes chapter to see what’s changed and the Migrating Legacy Feeds chapter for instructions on how to migrate your existing Feeds and Zaps to the new method.

The information below describes the screens and interfaces that you see in your WooCommerce/WordPress dashboard.

Task History¶

You can find the Task history in your WordPress Dashboard → Side Menu → WooCommerce → Zapier screen → Task History tab.

This is the main place to see every incoming and outgoing task/request for WooCommerce Zapier.

This includes any time that your WooCommerce store’s data is sent to one of your Zapier Zaps, or any time that Zapier creates or updates data in your WooCommerce store via one of your Zaps.

If the corresponding Resource is available in your store (i.e. not deleted), you can click on an individual item in the resource column, to open the related edit screen.

Resource History¶

Every supported Resource screen (except for Customer) has a WooCommerce Zapier History metabox, located of the bottom of the screen when viewing/editing the Resource.

For example, when you are editing a Order, Product, Coupon, Booking¹, or Subscription², you can see the Task History for that particular item.

You can disable (hide) this metabox by clicking the Screen Options button on the top right corner and deselecting the WooCommerce Zapier History under the Boxes section and then applying (saving) the screen options.

Legacy Feeds¶

Location: WordPress Dashboard → Side Menu → WooCommerce → Zapier screen → Legacy Feeds tab.

If you have upgraded from the 1.x version, and you haven’t yet migrated your Zaps, you can see all existing Legacy Zapier Feeds. There is no option in version 2 to create a new Zapier Feed, but you can still edit and/or delete your existing one if you needed.

Please refer to the Migration Guide for details on how to migrate these legacy Zaps.

Status Screen¶

You can keep track of the overall status of the Zapier integration by going to the WordPress Dashboard → Side Menu → WooCommerce → Status screen and then scrolling to the WooCommerce Zapier section towards the bottom of the screen. You can see detailed explanation of each row if you hover over the icon with your pointer.

This information is also used by WooCommerce Zapier Support when you contact us.

Logs¶

To see the Zapier integration logs, go to your WordPress Dashboard → Side Menu → WooCommerce → Status screen → Logs tab and select the newest log whose name starts with woocommerce-zapier. To view the log, you need to press the View button.

This plugin uses WooCommerce’s facilities for logging. For more information on that, please see the Understanding the WooCommerce System Status Report documentation.

The WooCommerce Extension, by default, only logs significant errors that occurred within the plugin. You can enable detailed logging in the Settings Screen.

Plugin Settings¶

Location: WordPress Dashboard → Side Menu → WooCommerce → Settings screen → Zapier tab.

Currently the only setting available for the WooCommerce Zapier plugin is to enable or disable the detailed logging.

If you are experiencing a problem with your integration (or technical support asks you to), you can turn detailed logging with Enable Detailed Logging checkbox.

See the Logs chapter how to access and view the Zapier Integration logs.

Application Passwords¶

To create a WooCommerce Zapier specific password, go to the WordPress Dashboard → Side Menu → Users → Profile screen. Scroll to the Application Passwords section, which is half-way down the screen. It looks like this:

Enter a name into the New Application Password Name input (for example WooCommerce Zapier) and press the Add New Application Password button.

WordPress generates a randomly chosen application password. Make sure that you save it in a safe location, as WordPress will not display it again.

Once you have created one, the screen should look like this:

You can generate a new one or delete it later independently from your usual WordPress user account password.

You will use this new Application Password when Authenticating WooCommerce Zapier.

Other WooCommerce Screens¶

The following lists consists various WooCommerce screens, which are exposing different parts of the inner workings of the WooCommerce Zapier plugin to the admin interface.

The WooCommerce Zapier extension depends on multiple WooCommerce core functionality, including REST API and Action Scheduler.

WooCommerce allows site administrators to inspect and/or modify these, however in normal use there should be no need for you to do so because it is managed automatically for you.

REST API¶

WordPress Dashboard → Side Menu → WooCommerce → Settings screen → Advanced tab → REST API

Lists the REST API Keys that allow other applications to authenticate with WooCommerce. You can find the Zapier integration authentication keys here, along with the other manually or automatically generated ones.

WooCommerce Zapier keys always start with Zapier - API Read/Write text, followed by the creation date. Upon removing a connection in the Zapier’s My Apps page, the REST API keys are automatically removed (revoked) from this list as well.

The number of used WooCommerce Zapier REST API authentication keys is also displayed on the Status Screen.

Note

The creation dates on the REST API keys screen and on the My Apps page may be different. For example, the plugin automatically monitors and revokes duplicated keys for a user if the key is not used for 30 days. This ensures that each WordPress administrator user can only have one key to communicate with Zapier.

Webhooks¶

WordPress Dashboard → Side Menu → WooCommerce → Settings screen → Advanced tab → Webhooks

For each outgoing connection (Trigger), the plugin creates a webhook in WooCommerce.

These webhooks have a name of WooCommerce Zapier. Webhooks are created automatically when you turn “ON” a Zap, and they are deleted when you turn “OFF” a Zap in the Zapier.com interface.

In normal usage, you should have one active WooCommerce Zapier webhook for each active Zap that has WooCommerce as a trigger.

Danger

Removing an active webhook stops sending data to Zapier.
Please see the Webhook Missing or Disabled chapter in troubleshooting how to fix it.

Info

When a Zap is disabled, either because of a problem occurring or manually, the corresponding WooCommerce webhook will be removed. Upon turning the Zap “ON” again, the corresponding webhook will be created again.

Action Scheduler¶

WordPress Dashboard → Side Menu → WooCommerce → Status screen → Scheduled Actions tab

There are two different types of scheduled actions in the WooCommerce Zapier plugin: sending data via webhooks and utility tasks.

• The webhook-related tasks have a Hook name of woocommerce_deliver_webhook_async and the argument has a related webhook_id. If you notice Pending woocommerce_deliver_webhook_async tasks, this means that data is queued to be sent to Zapier, but hasn’t been sent yet. You can safely click the Run link on each of these to force the data to be sent immediately.
• Utility tasks are the wc_zapier_history_cleanup and the wc_zapier_key_cleanup. Both should be in the Pending section in all the time, and these should be left as-is. In the Complete section you can see the previously completed actions.