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New User Guide

WooCommerce Zapier integrates your WooCommerce store with 3000+ third-party web services via the Zapier web automation service.

Send your WooCommerce Order, Product, Customer, Coupon, Booking1 or Subscription2 data to 3000+ Zapier-enabled apps.

Or use Zapier to automatically create or update WooCommerce Order, Product, Customer, Coupon or Subscription2 data from a Zap.

Features

WooCommerce Zapier is a two-way integration which supports 6 WooCommerce Resources (Order, Product, Customer, Coupon, Booking1, or Subscription2), with a total of 31 outgoing connections (called Trigger Rules) and a total of 18 incoming connections (called Actions).

Installation

After Installing the WooCommerce Zapier Extension for the first time, you will be prompted with the following message:

New User Notice

From then on, everything else is handled in the zapier.com interface.

Creating your first Zap

Tip

If you haven’t created a Zap before, please refer to Zapier’s key concepts article before proceeding.

The simplest way to get started is to create a Zap using one of the Zap templates, as it is typically quicker than hand-crafting your own Zap from scratch.

Tip

The actual fields and data can vary depending on the WordPress and WooCommerce versions installed, and by installed plugins and settings. If you are using an Actions template, please refresh the fields to make sure everything is updated to match your individual store.

For detailed instructions on creating your first Zap with WooCommerce, please refer to the Make a Zap instructions.

Create a Connection

To create a connection you don’t need to jump around multiple screens, or create authentication between Zapier and WooCommerce manually. Everything is provided seamlessly for you by the integration.

Authenticate

When you create your first WooCommerce Zap, you will be asked to choose your WooCommerce account.

The authentication process involves the Zapier.com service connecting to your WooCommerce store using your WordPress administrator username and password.

Please ensure you complete the authentication dialogue window correctly:

  • In the Website URL field, enter the URL to your WooCommerce store’s homepage. Be sure the URL starts with https:// and do not include the trailing slash.
    For example: https://example.com or https://example.com/wordpress.
  • In the Username field, enter your administrator username or email address that you use when logging into the WordPress dashboard.
  • In the Password field, create an Application Password for your WordPress administrator account, and enter it here.

    Use a WordPress Application Password

    Using an application password (rather than your regular password) improves compatibility with security-related plugins and services. See details in the Security Plugins chapter.

    To set up an Application Password, go to WordPress DashboardSide MenuUsersProfile screen and press the “Add New Application Password” button. Please see here for details.

    Can’t see the Application Passwords settings in WordPress? Please see here for suggestions.

    Alternatively, if you are unable to create an Application Password, you can use your regular WordPress password.

Example Authentication dialog

Click the Yes, Continue button to complete the process.

Trigger

Here is a high-level overview for creating a Trigger (an outgoing connection from WooCommerce to Zapier):

  1. Create a new Zap in Zapier.
  2. Choose WooCommerce as app, and choose the Resource.
  3. Authenticate Zapier into WooCommerce. See above.
  4. Test the connection.
  5. Choose one of the 2000+ third-party service integration as Action.
  6. Turn on your Zap.

For detailed information, refer to the Create a Trigger chapter in the User Guide.

Action

Here is a high-level overview for creating an Action (incoming connection to WooCommerce):

  1. Create a new Zap in Zapier.
  2. Choose one of the 2000+ third-party service integration as Trigger.
  3. In the Action step, Choose WooCommerce as source, and choose an Action.
  4. Authenticate Zapier into WooCommerce. See above.
  5. Fill the Input Fields with the incoming data.
  6. Turn on your Zap.

For detailed information, refer to the Create an Action chapter in the User Guide.

Integration Features

For helping keeping track of what happening in your WooCommerce store, the plugin provides various information in your WooCommerce admin screens.

The most important is a Task History screen, which informs you about what communications happened between your store and Zapier in the last 30 days.

Historical information is also available for every resource in the Resource History block.

Troubleshooting Helpers

In case of a problem, there is a detailed Log available, also an extensive Troubleshooting guide.

Next Steps

Please read the whole User Guide for more information. Especially the Usage and the Plugin Interface chapters to familiarise yourself with the integration capabilities. You can also find detailed information for Trigger Rules and Actions. Also there is a Field Definitions for every Resource to explain what data will be transferred between WooCommerce and Zapier.


  1. Only available if the WooCommerce Bookings plugin is installed. 

  2. Only available if the WooCommerce Subscriptions plugin is installed. 


Last update: 2021-07-22
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